{"id":26,"date":"2017-11-28T11:13:43","date_gmt":"2017-11-28T11:13:43","guid":{"rendered":"https:\/\/www.cpagrandrapids.com\/blog\/?p=26"},"modified":"2017-07-28T18:39:53","modified_gmt":"2017-07-28T18:39:53","slug":"what-quickbooks-calendar-can-do","status":"publish","type":"post","link":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/2017\/11\/28\/what-quickbooks-calendar-can-do\/","title":{"rendered":"What QuickBooks&#8217; Calendar Can Do for You?"},"content":{"rendered":"<p><em>Yet another calendar? Yes. It\u2019s a good idea to use QuickBooks\u2019 calendar to stay on top of your financial transactions.<\/em><\/p>\n<p>These days, some of us find ourselves updating multiple calendars. There\u2019s the Outlook calendar or other web-based solution for scheduling and task management. Maybe a smartphone app to track to-do\u2019s on the road, and a paper calendar as backup.<\/p>\n<p>But where do you keep track of your everyday financial tasks? Including these in your scheduling calendars and\/or task lists will make for very crowded screens, not to mention how inconvenient it can be to keep switching between applications.<\/p>\n<p>So consider adding one more tracking tool: the QuickBooks calendar. This graphical screen isn\u2019t designed for data entry (except for to-do\u2019s). Rather, it\u2019s designed to give you a quick overview of your financial activity, both historically and in the future.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.cpagrandrapids.com\/images\/image_library\/qb-1.png\" alt=\"\" width=\"343\" height=\"195\" \/><\/p>\n<h4><em>Figure 1: The QuickBooks calendar consists of two parts. The graphical calendar itself displays one of three types of entries: Entered, Due, or To Do. The number in parentheses refers to the number of each type that occurred or will occur that day. Details of each entry appear below; double-clicking on one opens the original form.<\/em><\/h4>\n<h2>Calendar Setup<\/h2>\n<p>&nbsp;<\/p>\n<p>Before you start using the QuickBooks calendar, you should designate your display and content options. Open the Edit menu and select Preferences | Calendar. Make sure that the My Preferences tab is active.<\/p>\n<p>Click on the arrows to the right of every field to open the menu that displays your choices. The first of these are:<\/p>\n<ul>\n<li><strong>Calendar view.<\/strong> Daily? Weekly? Monthly? Or do you want QuickBooks to remember the last view that was open?<\/li>\n<li><strong>Weekly view. <\/strong>Should the calendar only display the primary workdays or all seven?<\/li>\n<li><strong>Show. <\/strong>What items would you like to have displayed on the calendar? It defaults to All Transactions, but you can filter it by transaction type.<\/li>\n<\/ul>\n<p>You can also specify whether you want past due and upcoming entries to be included, and for how many days.<\/p>\n<p>&nbsp;<\/p>\n<h2>Tracking To-Do\u2019s<\/h2>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.cpagrandrapids.com\/images\/image_library\/qb-2.png\" alt=\"\" width=\"330\" height=\"266\" \/><\/p>\n<h4><em>Figure 2: You can create to-do items and have them appear on the QuickBooks calendar.<\/em><\/h4>\n<p>&nbsp;<\/p>\n<p>The QuickBooks calendar also offers tools for creating to-do\u2019s of several types (call, fax, email, meeting, appointment, or task). These will appear on the calendar unless you filter them out.<\/p>\n<p><em>Tip: The link that opens the to-do window is rather hard to find. It\u2019s in the lower right corner of the graphical calendar.<\/em><\/p>\n<p>Click on <strong>Add To Do<\/strong> to get started. The window pictured above opens. Click the arrow to the right of the field under <strong>TYPE<\/strong> and select the type of to-do that you want to define. You can also select a <strong>PRIORITY<\/strong> level if you\u2019d like.<\/p>\n<p>Below those two fields is a small box to the left of <strong>WITH.<\/strong> If you want to connect that activity to a customer, vendor, or employee, click in the box and select the type. Then click the arrow next to the field below it and choose the correct individual or company.<\/p>\n<p>You aren\u2019t required to create this link; you can simply designate your to-do type and enter a <strong>DATE, TIME,<\/strong> and <strong>DETAILS<\/strong>. The activity will still appear on your QuickBooks calendar. But if you do associate it with a specific entity, like a customer, it will appear in that customer\u2019s record when you click on the To Do\u2019s tab.<\/p>\n<p>&nbsp;<\/p>\n<h2>A Word About Reminders<\/h2>\n<h4><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.cpagrandrapids.com\/images\/image_library\/qb-3.png\" alt=\"\" width=\"398\" height=\"145\" \/><\/h4>\n<p><em>Figure 3: You can get advance notice of scheduled financial activities by setting up Reminders. Go to Edit | Preferences | Reminders | Company Preferences.<\/em><\/p>\n<p>&nbsp;<\/p>\n<p>The QuickBooks calendar is not really a reminder tool. You\u2019ll need to use QuickBooks\u2019 Reminders to get help with advance notice of due dates.<\/p>\n<p>But the calendar will display the actual due dates for transactions. If you\u2019ve entered a bill that\u2019s due on February 28, for example, the word<strong> Due<\/strong> will appear on that date in the graphical calendar; the number of transactions due will appear in parentheses after it. All entries for that day appear in a list below. To see the original form, you\u2019d double-click on the one you want to see.<\/p>\n<p>Using <strong>Reminders<\/strong> in conjunction with the QuickBooks calendar can help you stay current with sales and purchases \u2013 if you have you due dates established in a way that will be good for your cash flow. Let us know if you want some help scheduling incoming and outgoing payments in a way that will work to your advantage.<\/p>\n<p>&nbsp;<\/p>\n<p>Call Grand Rapids CPA Chris Brown at 616-888-6270 today to find out how we can work together for your success or request a <a href=\"https:\/\/www.cpagrandrapids.com\/consultation.htm\" target=\"_blank\" rel=\"noopener\">complimentary consultation<\/a> online now. You can also learn more about our <a href=\"https:\/\/www.cpagrandrapids.com\/quickbooks-accounting.htm\">QuickBooks accounting<\/a> services on our website.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Yet another calendar? Yes. It\u2019s a good idea to use QuickBooks\u2019 calendar to stay on top of your financial transactions. These days, some of us find ourselves updating multiple calendars. There\u2019s the Outlook calendar or other web-based solution for scheduling and task management. Maybe a smartphone app to track to-do\u2019s on the road, and a paper calendar as backup. But where do you keep track of your everyday financial tasks?&#8230; <a class=\"more-link\" href=\"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/2017\/11\/28\/what-quickbooks-calendar-can-do\/\">Read More<a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[4],"tags":[],"_links":{"self":[{"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/posts\/26"}],"collection":[{"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/comments?post=26"}],"version-history":[{"count":4,"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/posts\/26\/revisions"}],"predecessor-version":[{"id":45,"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/posts\/26\/revisions\/45"}],"wp:attachment":[{"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/media?parent=26"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/categories?post=26"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.cpagrandrapids.com\/blog\/index.php\/wp-json\/wp\/v2\/tags?post=26"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}